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Interested Facilities

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QUAD A is unique among accrediting agencies in the ambulatory setting because everything we do puts the patients first. QUAD A requires:

  • All staff members must be properly licensed and credentialed. Surgeons must be board certified and practicing within their specialty and have hospital privileges for any procedure that is performed.
  • The use of anesthesia professionals for deeper levels of anesthesia.
  • Evidence of a safe surgical environment, equipment, drugs, etc., through the review of specific standards.
  • Regular patient safety data reporting allows QUAD A to monitor trends (complications, mortalities, etc.) and create scientific, peer-reviewed articles about the safety of ambulatory surgery facilities.

 

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Preparing for a Successful Survey

Preparing for your survey doesn’t have to be stressful. QUAD A provides a Standards and Checklist manual, which is used for your initial survey, self-surveys, and resurvey to facilities to ready themselves for their upcoming survey. This ensures that there will be no surprises during the onsite survey.

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Your facility will work with your dedicated accreditation specialist to prepare for the onsite survey. You will receive an individualized description of the specific events that will lead you up to the onsite survey. You will also receive an outline of the survey to help you understand the process, who to have available, and the information that must be ready for the onsite visit.

We suggest your facility actively participates in the onsite survey and prepares with operational discipline, attention to detail and a focus on the patient. Facilities that are engaged in the survey process from start to finish tend to be better prepared. Patient safety was paramount in the mindset of the QUAD A founding members and continues to be the beacon that guides the organization today.

After the Survey

Following the conclusion of the survey, your facility will receive a formal report identifying any areas that require improvement.  Identified areas must be addressed by a written Plan of Correction. There will be a set time frame to submit evidence showing that the identified deficiency are now in full compliance with the corresponding standards. We communicate the final decision of all surveys to any appropriate state or federal agencies to facilitate official recognition.

It’s important that your facility maintains 100% compliance on an ongoing basis. QUAD A accreditation is a continuous process that requires facilities to remain in compliance with all standards at all times between onsite surveys.

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Publicize your achievement of QUAD A accreditation by notifying patients, the public, the local media, third-party payers and referral sources.

We will provide you with marketing materials to use in your facility, on your website and social media channels.

Take Advantage of Facility Consultants

Consultants help outpatient health care facilities prepare for accreditation

Consultants can be helpful assets to facilities as they prepare for accreditation, however, not all facilities need a consultant’s services. Whether or not to engage a consultant depends entirely on the facility’s needs.

There are consultants who have worked with QUAD A in the past helping facilities navigate the accreditation process. While QUAD A does not endorse or make any representation regarding consultants or their services, for your convenience a list of consultants may be obtained by contacting us.

View our Accreditation Consultancies here >

To learn more about becoming a consultant, contact marketing@quada.org.

Becoming Accredited by QUAD A

Facilities can now apply for QUAD A accreditation online. Application instructions and additional materials are available below by program.

When all materials are received, you will be paired with a QUAD A accreditation specialist, who will confirm your survey availability and work with you to schedule your survey. QUAD A facility surveyors are board-certified physicians, dentists, licensed nurses, or physical therapists trained to perform a thorough and complete facility survey. QUAD A strives to assign a surveyor that understands the unique needs of your facility type, ensuring a thorough survey that focuses on educating facilities on the safest practices.

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Accreditation Application Materials

Outpatient Office-Based Surgery
The following information is required for the Office-Based Surgery program:

To be completed in the QUAD A Portal:

To be uploaded into the QUAD A Portal:

  • Anesthesia Validation Form
  • HIPAA Business Associate Agreement
  • Copy of each physician/surgeon's State Medical License
  • Copy of each physician/surgeon's Board Certificate or letter of admissibility by the certifying board
  • Copy of each physician/surgeon's delineation of Hospital Privileges (approved list of procedures from the hospital)
  • A floor plan or diagram of the facility clearly labeling rooms, including Operating Room, Prep/Scrub area, clean room/area, Dirty room/area, PACU/Recovery Room, etc. (does not need to be to scale and must clearly identify each room purpose and dimensions)
  • Copy of Certificate of Incorporation (Required for applicants in the State of New York only)
  • New York OBS Addendum (New York OBS only)

Additional accreditation information:

Outpatient Office-Based Procedural
The following information is required for the Office-Based Procedural program:

To be completed in the QUAD A Portal:

To be uploaded into the QUAD A Portal:

  • Anesthesia Validation Form
  • HIPAA Business Associate Agreement
  • Copy of each physician/surgeon's State Medical License
  • Copy of each physician/surgeon's Board Certificate or letter of admissibility by the certifying board
  • Copy of each physician/surgeon's delineation of Hospital Privileges (approved list of procedures from the hospital)
  • A floor plan or diagram of the facility clearly labeling rooms, including Operating Room, Prep/Scrub area, clean room/area, Dirty room/area, PACU/Recovery Room, etc. (does not need to be to scale and must clearly identify each room purpose and dimensions)
  • Copy of Certificate of Incorporation (Required for applicants in the State of New York only)
  • New York OBS Addendum (New York OBS only)
Additional accreditation information:
Outpatient Oral Maxillofacial Surgery
The following information is required for the Oral Maxillofacial Surgery program:


To be completed in the QUAD A Portal:

To be uploaded into the QUAD A Portal:

  • HIPAA Business Associate Agreement
  • Anesthesia Validation Form
  • A floor plan or diagram of the facility clearly labeling rooms, including Operating Room, Prep/Scrub area, clean room/area, Dirty room/area, PACU/Recovery Room, etc. (does not need to be to scale and must clearly identify each room purpose and dimensions)
  • Copy of each physician/surgeon's State Medical License
  • Copy of each physician/surgeon's Board Certificate or letter of admissibility by the certifying board (not required for facilities outside of the USA)
  • Copy of each physician/surgeon's delineation of Hospital Privileges (approved list of procedures from the hospital)
  • Copy of Certificate of Incorporation (Required for applicants in the State of New York only)
  • New York OBS Addendum (New York OBS only)

Additional accreditation information:

Outpatient Pediatric Dentistry
The following information is required for the Pediatric Dentistry program:


To be completed in the QUAD A Portal:

To be uploaded into the QUAD A Portal:

  • HIPAA Business Associate Agreement
  • Anesthesia Validation Form
  • A floor plan or diagram of the facility clearly labeling rooms, including Operating Room, Prep/Scrub area, clean room/area, Dirty room/area, PACU/Recovery Room, etc. (does not need to be to scale and must clearly identify each room purpose and dimensions)
  • Copy of each dentist/physician/surgeon's State Medical License
  • Copy of each dentist/physician/surgeon's Board Certificate or letter of admissibility by the certifying board (not required for facilities outside of the USA)
  • Copy of each dentist/physician/surgeon's delineation of Hospital Privileges (approved list of procedures from the hospital)

Additional accreditation information:

Medicare Ambulatory Surgery Centers
The following information is required for the Ambulatory Surgery Centers program:

To be completed in the QUAD A Portal:

To be uploaded into the QUAD A Portal:

  • Proof that the 855B form has been processed by the carrier
  • Anesthesia Validation Form
  • HIPAA Business Associate Agreement
  • Copy of each physician/surgeon's State Medical License
  • Copy of each physician/surgeon's Board Certificate or letter of admissibility by the certifying board
  • Copy of each physician/surgeon's delineation of Hospital Privileges (approved list of procedures from the hospital)
  • Equipment List
  • A floor plan or diagram of the facility clearly labeling rooms, including Operating Room, Prep/Scrub area, clean room/area, Dirty room/area, PACU/Recovery Room, etc. (does not need to be to scale and must clearly identify each room purpose and dimensions)

Additional accreditation information:

Medicare Rural Health Clinics
The following information is required for the Rural Health Clinics program:


To be completed in the QUAD A Portal:

To be uploaded into the QUAD A Portal:
  • Proof that your 855 Application has been processed by the Carrier.
  • Validation of current Health Professional Shortage Area Designation (HPSA) or Medically Underserved Area (MUA) letter or web posting
  • Validation of non-urbanized area by the U.S. Census Bureau
  • Accreditation Agreement
  • HIPAA Business Associate Agreement
  • Copy of professional licenses for each physician and midlevel practitioner.
  • 30 Day Schedule for each Physician, Physician Assistant, Nurse Midwife, and Nurse Practitioner
  • Floor plan of clinic
  • Clinic State License Certificate (if in a state that requires licensure)

Additional accreditation information:

Medicare Outpatient Physical Therapy
The following information is required for the Outpatient Physical Therapy program:


To be completed in the QUAD A Portal:

To be uploaded into the QUAD A Portal:

  • Proof that your 855A has been processed by the Carrier
  • Accreditation Agreement
  • HIPAA Business Associate Agreement
  • Clinic Administrator's professional license or resume
  • Copy of professional state license for each practitioner on staff
  • Floor plan of each site (primary and all extensions)
  • Ten random unique patient charts are available for review at the Primary as well as the Extension(s)

Additional accreditation information:

International Surgery
The following information is required for the International Surgery program:


To be completed in the QUAD A Portal:

To be uploaded into the QUAD A Portal:

  • Anesthesia Validation Form
  • A Floor plan of the facility (label: Procedure, Recovery, Clean/Dirty, and Prep/Scrub area
  • Copy of each physician's medical license
  • Certificate of Training or a document equivalent to Board Certification for all physicians listed on the application
  • Hospital Privileges for each physician on staff or an Agreement between the Hospital and Surgery Center

Additional accreditation information:

International Dentistry
The following information is required for the International Dentistry program:


To be completed in the QUAD A Portal:

To be uploaded into the QUAD A Portal:

  • Anesthesia Validation Form

  • Anesthesiologist Attestation Form

  • A Floor plan of the facility (label: Procedure, Recovery, Clean/Dirty, and Prep/Scrub area

  • Copy of each physician’s medical license

  • Certificate of Training or a document equivalent to Board Certification for all physicians listed on the application

  • Hospital Privileges for each physician on staff or an Agreement between the Hospital and Surgery Center

Additional accreditation information:

International Physical Therapy
The following information is required for the International Physical Therapy program:

To be completed in the QUAD A Portal:
To be uploaded into the QUAD A Portal:
  • A Floor plan of the site
  • Copy of professional license for each practitioner on staff
  • Clinic Administrator's professional license or resume
  • Ten random unique patient charts are available for review at the primary, as well as any extension(s)
  • International Physical Therapy Standards Manual


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