The following documents are available in support of your Patient Safety Data Reporting requirements:
- Common Procedures and Associated CPT Codes
- Patient Safety Data Reporting & Peer Review: What’s the Difference?
- Patient Safety Data Reporting User Guide
- Patient Safety Data Reporting Random Case Template
- Patient Safety Data Reporting Sequela Template
- Patient Safety Data Reporting Exemption Form
- Patient Safety Data Reporting Authorization Form
- Patient Safety Data Reporting FAQs
- Confidentiality Agreement for Peer Review
QUAD A’s patient safety data reporting system, as required by QUAD A’s standards, requires online reporting every three (3) months. This online reporting includes the submission of three (3) random cases for each surgeon/proceduralist and all unanticipated sequelae. The reported cases for each surgeon/proceduralist must include the first case done by each surgeon/proceduralist per month during the reporting period for a total of three (3) cases, plus all unanticipated sequelae. If a surgeon/proceduralist has not performed at least one (1) case per month, cases from other months in the period may be selected for a total of three (3) reported cases per period. QUAD A understands that unanticipated sequelae may occur at any time and has built a new reporting system to allow for unanticipated sequelae to be entered as they happen.
Random Case and Unanticipated Sequela review form templates are available for your facility to understand what information will be captured; however, all cases must be entered directly into the QUAD A online system. No paper forms will be accepted by the QUAD A office.
Facilities that are not compliant with case reporting will be placed on probation after the extension period ends and will be assessed a late fee of $100 per physician that is non-compliant. Facilities will have the duration of the probation period, 60 calendar days, to complete their patient safety data reporting.
If a physician using the facility has performed fewer than three (3) cases during a reporting period, that information must be reported to the QUAD A office using the Exemption form. All cases that were performed during that period must be reported through the online system.
This form is for facilities who haven’t applied yet but would like to have their facility’s layout reviewed before they send the application and annual/survey fees.Floor Plan Review Order Form
Frequently Asked Questions
You can find documentation here.
What QUAD A previously called Peer Review is a separate and distinct process from what many physicians are familiar with as a full clinical peer review process, which is performed at a physician-to-physician level. The objective data elements required during the quarterly Patient Safety Data Reporting, as part of the accreditation process, is specifically intended for medical study and the evaluation and improvement of quality care and reduction of morbidity and mortality. Such data can be entered prior to the facility conducting its peer review meetings. Revised standards manuals will be published soon and will use more distinct language to demonstrate the difference.
As we fully transition from referring to this process as Peer Review to Patient Safety Data Reporting, be aware that our online reporting portal may continue to reflect the term Peer Review for a time until all our vendors have completed updates to the systems they administer on our behalf.